Email is one of the most commonly used methods to connect online for individuals as well as businesses, but hackers make use of it to infect systems and devices with malware. The majority of malware found on compromised networks is distributed via malicious links or attachments within emails. Once infected, the attacker can gain access on your network and gain access sensitive information, take data, or even demand ransom. Security of your email is crucial to protect your personal and business accounts from cyberattacks.

Utilize a link scanner that scans outbound links, and only allows the downloading of those links (or better yet, never download them). Encryption, an additional step makes sure that anyone who is able to intercept an email or its attachments won’t be capable of reading the contents. It accomplishes this by changing plain text into encrypted text. This feature is built into the platforms of all major email services which include Gmail and Microsoft Outlook/Office 365.

Avoid opening any executable file attached to your email. These files could contain malware or viruses that can harm your computer. If you’re uncertain whether an attachment is safe to open, go through an internet search engine, and look for the file’s name and extension specifically.

Create strong passwords for all your account logins, and require your employees to do the same. Also, make sure all employees only have access to email on trusted devices. Avoid using a password generator, or an auto-fill function. These can be compromised by hackers. Finally, use 2FA (two-factor authentication) whenever possible – this helps to add an additional layer of protection by requiring a second confirmation from you before allowing access to your email.

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